Time and Attendance Systems - Attendance Calendars, Employee Status & Peer Groups
Within the CaptureIT time and attendance system Cost Centres can be set up for separate departments, sites and teams of workers. All attendance and absence data is then displayed by employee or at departmental level in colour coded attendance calendars. This is a very useful tool for managers to see who is clocked in, monitor absences, manage resources and confirm holiday requests.
A computer monitor can be set up in reception and within departments to display the current status of employees. The CaptureIT Peg Board is useful for line managers when planning meetings and for receptionists when directing calls.
Our Peer Group module ensures that there is never a skills shortage in critical areas of the business such as security and production line operators. Team leaders have a real time view of available resources for the purposes of safety and planning.
Employee Attendance Status
Employee Attendance Calendar
Time and Attendance Systems - Work Periods and Shift Plans
The CaptureIT system accommodates a range of Work Periods and Shift Plans including fixed and variable shifts, continental and rotating shifts, overtime, flexitime and annualised hours. Employees working a unique shift or part time hours can have their own specific pattern set up. For employees that work past midnight, or work a full night shift, there are options specifically for that purpose to ensure time is recorded correctly.
Work Periods and Shift Plans also define grace periods which gives you the option of docking employees’ time once they pass a certain threshold of lateness. You also use Work Periods for setting roundings which can be to the nearest, next or previous minute. CaptureIT will show the actual clock time, but the employees attended time and pay will be based on the rounded minutes.
Once a shift pattern has been set up the system will automatically know what hours an employee should be working. CaptureIT will then apply any rules and parameters associated with that work period. Each employee also has their own work record including the type of shift and salary associated with their job.
Example Work Pattern
Example Shift Pattern
Time and Attendance Systems - Pay Categories and Overtime Monitoring
CaptureIT has a feature called Pay Categories which gives you great flexibility in recording how your employees spend their time whilst at work. Categories can be productive activities such as training or non-productive activities such as medical appointments. Pay Categories can be set up to include different payment schemes for different activities, with each category having its own pay rate. Time is booked to pay categories using the function keys on our clocking machines. The CaptureIT software automatically maintains a cost database of time and pay per category.
Monitoring overtime is straightforward and CaptureIT can include different rates for weekdays, Saturdays and Sundays, or let you create overtime rules based on specific times of the day. There is no limit to the amount of rules you can create and, once created, they are applied to a specific work period automatically.
Time and Attendance Systems - Fire Roll Call, Link to Payroll and Flexitime Monitoring
In the event of your fire alarm being triggered a fire roll call can be automatically produced by CaptureIT showing employee status in real time. The fire register can be sent to a printer or emailed to a web enabled mobile device. This helps your business to comply with health and safety regulations including the fire safety order.
The CaptureIT PayLink Program can automatically transfer employee attendance data to Payroll packages such as Sage, Earnie and Pegasus. This helps to eliminate human error and reduce the administrative burden associated with a manual payroll run.
Flexitime monitoring is a core competency of the CaptureIT system. From the point of view of the manager, administrator and employee we have a range of features that make the running of a flexitime system simple and efficient.
Fire Roll Call
Link to payroll
Time and Attendance Systems - Comprehensive Management Reports
Our Management Information Reports cover attendance, absence, The Bradford Factor, hours worked, lateness, sickness, employee status, holiday entitlement, access control usage, flexitime, time spent on jobs, work records, overtime, daily pay and the working time directive. The reports can be produced on demand or automatically at set times. They can be printed, emailed directly to managers or exported in to different file type formats.
Bradford Factor Scoring
Hours Worked Report
Working Time Directive Report
Daily Holiday Report
Time and Attendance Systems - Clocking Systems and Time Recording System
Clocking and time recording systems include Biometric Fingerprint or Biometric Hand Scanner machines, swipe card or key fob Proximity Machines, PC based clocking software and mobile clocking.
You can use one or a combination of our time recording options to cover office based staff, shop floor staff, home workers and remote sites. All clocking activity is monitored from the CaptureIT System which is located on your server. The employee status screen shows exactly who is clocked in and how many visitors are on site should you choose to include them on the system.
Proximity Clocking In Machine
Handscanner Clocking In Machine
Mobile Clocking In System
Time and Attendance Systems - Integrated Solutions
Our Time and Attendance System can also record time spent on jobs and shop floor production when you include the CaptureIT Job Costing Software module. This provides a complete manufacturing and job activity system supported by a range of Job Costing Hardware and comprehensive reports.
CaptureIT offers a built in access control and door entry system that helps to protect employees, equipment and property by restricting access to secure areas. Doors are controlled by using the same proximity cards and key fobs as you would use with our clocking in machines. This improves ease of use from both an employee and administration point of view.
Job Cost Data Capture Terminal
Job Costing Barcode Reader
Door Entry Access Control Reader
The CaptureIT Time and Attendance System is a complete workforce management solution for the modern business world. You will experience a quick return on investment, reduce administration and save money.
Call 0800 288 8632 to arrange a free Time and Attendance System Demonstration