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The CaptureIT Time and Attendance System records and monitors every aspect of an employee’s time at work. From the moment a member of staff starts work and records their attendance by using a clocking machine or their PC, CaptureIT records their clocking in time, breaks, lunch, travel between sites and clocking out time.
Other aspects of their time can be recorded such as time spent on individual jobs, overtime, flexitime allowance and lateness. CaptureIT can be used to significantly reduce the administrative burden companies find when dealing with manual time sheets, managing flexitime and producing payroll data.
Our time and attendance system can help to protect a company from any payroll indiscretions. Our specially developed PayLink can transfer attendance data to your payroll software, removing human error and providing employees with the confidence that they will be paid correctly.
The software can be set to email a line manager if a member of their team is late or has called in sick. Non-attendance can be highlighted using the attendance calendar which indicates patterns and whether disciplinary action is required.
Managers experience full control over employee working hours and can produce real time data and management reports. These are an invaluable tool in ensuring compliance with working time regulations and proving employee attendance.
Team leaders can manage employee lateness, absences, holidays and sickness more easily providing a clear picture of available resources for the purposes of planning.
All clocking activity is monitored from a central database located on your server and the employee status screen shows exactly who is clocked in and how many visitors are on site. In the event of an emergency an automatic fire roll call can be printed to a designated printer to be used as a register. This helps you to comply with health and safety regulations including the fire safety order.
Companies with large staff numbers working various shifts may wish to use a biometric identification terminal as these eliminate the practice of buddy clocking. Smaller companies may not feel this is an issue and therefore may opt for a proximity system.
Remote workers can be monitored using our PC or Mobile Phone clocking in software. The attendance data is collected and stored in the same way as an employee who clocks in using a terminal. An administrator can monitor the activity of their team who work on the road or from home.
Variable, fixed, rotating and continental shift patterns are easily set up with the CaptureIT software and each individual employee has their own work record including type of shift and salary associated with their job.
Flexitime management is handled effectively and an employee can access their flexi balance from their desktop using our PC based remote clocking utility. This reduces the number of enquiries made to the HR team allowing them focus on other priorities.
Job Costing or Shop Floor Data Collection can be fully integrated with our time and attendance system meaning that all activity is recorded against time and a budget. Any deviation from a job process is flagged by CaptureIT for immediate attention.
Access Control can be integrated with our time and attendance system helping to protect employees when entering the building and restricting access to rooms or areas of your building that you wish to keep secure. When entering an employee’s details on our software their access rights are set up so that their swipe card or key fob is recognised as having or not having access to an area. This can be manually altered by an administrator should the employees access rights change.
A time and attendance system can dramatically reduce administration, automate the payroll process and save a huge amount of money. For a demonstration of how CaptureIT can help your company please call 0800 288 8632 or email info@vizualms.co.uk
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