Job Costing Case Studies
Cordek Ltd was formed in 1973 to introduce specialist new products and services to the construction industry. Cordek has been at the forefront of developing innovative solutions manufacturing a wide range of products for a variety of applications.
Having researched the market for suitable suppliers they contacted Vizual. Their requirements were based around a Job Costing System that gave them the ability to record time employees’ spend on a particular job and/or task, and to be able to enter budgetary figures against jobs and be notified when a job is over budget
Their main focus was on ease-of-use for their employees allowing them to record hours spent against the jobs they are working on. The management team required a further breakdown of how much time was spent on individual tasks within that particular job.
CaptureIT can cope with unlimited numbers of jobs and tasks, which means it is easily able to cope with all costing requirements.
AC Bacon Engineering Ltd
Since 1961, AC Bacon have been specialists in designing and erecting steel buildings for agricultural and industrial organisations.
One very important objective from a job costing point of view was ease of use for employees.
Being able to record “uncosted” time was vital as this is required for their efficiency analysis. This was achieved by making everybody’s default job as “uncosted”. This means that all employees hours will be shown as “uncosted” until they log onto a “costed” job. This requires no intervention from the employee and happens automatically, which going back to ease of use is important.
Timesheets are used for off-site workers so time can be properly allocated to jobs once the sheets go to the administration team. By creating default days for those employees and then allocating “slices” of time to specific job codes this was easily managed within CaptureIT.
There were two options available to AC Bacon with regards to their employees logging on/off jobs. Either through the use of hardware with our MicroCap terminals or via software with our Remote Clocking Utility (RCU). AC Bacon opted for a combination of the two – MicroCaps on the shop floor and the RCU in the drawing office.
Pipe Supports Ltd
Established in 1968, Pipe Supports Limited was born out of her parent company, British Industrial Engineering to provide a comprehensive range of pipe supporting equipment to the power generation and petro-chemical industries. After 25 years in private ownership the business was purchased by Hill & Smith Holdings Plc in 1993 and the Pipe Supports Group was created.
Their requirements focussed on the ability to record time employees’ spend on a particular job and/or task, to have access to data in real time and to have the option of transferring attendance data to your Sage payroll system.
The easier it is for employees to use, then the more likely they are to use the system. Within CaptureIT, users have the ability to mark processes as complete. You can either mark the whole job as complete once it finished, or you can mark each task as complete as and when they are done. Both these methods will prevent any more time being booked by your employees. Completed jobs are removed from the user view so that you only see jobs that are live at that point in time.
All job costing data is recorded and accessible in real time with full management reporting capabilities. All reports can be accessed by administrators and exported in various formats with the ability to email the report to designated staff members such as line managers for immediate action.
The CaptureIT PayLink automatically transfers all attended time and job costs to Sage Payroll cutting out human error and drastically reducing manual administration time.