Time and Attendance Systems | Vizual Management Solutions Ltd Blog

Time and Attendance Systems, Clocking In Systems, HR Software, Job Costing, Access Control

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Employees’ poor health is costing business almost £3 billion per year

The survey undertaken by the Centre for Economics and Business Research focused on the reasons for absence from work and the behaviour patterns of employees both in their private life and at work.

Bupa, who commissioned the report, focus heavily of providing employers with advice on how to encourage their employees to lead a healthier life style away from work.

Vizual focus heavily on providing employers with advice and systems that encourage employees to lead a healthier life style at work.

The report states that just three in ten employees take a lunch hour, and the impact this is having could well be significant as almost half feel their productivity levels plummet in the afternoon around 3pm and as a result lose almost forty minutes of their day due to this dip.

Taking an entire hour for lunch can often be difficult however taking breaks at regular intervals throughout the day can help employees stay alert and focused.

By using an attendance management system employees are encouraged to clock on lunch and breaks throughout the day. Reports can be viewed in real time by line managers to ensure their employees are taking the necessary time in a day to recharge their batteries helping productivity levels to stay high.

Employees will also feel motivated as they feel their employer is ‘looking after their health’. A high motivation level leads to a healthier employee, higher productivity, high attendance and significant savings for the company.

Call 0800 2888 632 for more information or visit www.time-attendance.co.uk

Costly or Cost Effective?

With the economy slowly improving in the UK many manufacturers and engineering firms are seeing growth but now face a highly competitive price led war to win new business contracts.

Therefore managing the costs of your business has become more relevant than ever when preparing a quote for a customer. Knowing the true cost of labour and materials for every individually element of a job process can help you to quote more accurately. At the same time you can see where improvements can be made across the company and act on them immediately.

An effective Job Costing System such as CaptureIT not only provides real time data and budget costs, it provides comprehensive budgetary management reports in both in time and cost with managers being notified automatically by email when a task goes over budget.

All jobs entered onto the system have the costs associated to them and an set time allocated for each individual element of that job. Employees can clock on and off an unlimited number of jobs and thus create an overall picture of the amount of time and money it took to produce your customers’ job.

The time each employee spends on each job or task is stored in the master job record and also against that employee on their daily work record. Employees are allocated a set hourly rate which is recorded against their jobs. There hours can then be transferred automatically to your payroll software which in turn drastically reduces manual input and human error.

The cost of installing a job costing system is easily off set against the improvements that will be made in streamlining every day jobs, recording accurate job data and automating the payroll process.

For a demonstration of CaptureIT’s capabilities please;

Call 0800 288 8632 or

Visit www.time-attendance.co.uk.

The Work Life Balance

If working more than 11 hours a day rather than 9am to 5pm markedly increases heart disease risk, what if anything are employers doing about it?

Protecting their employees from the rigours of overtime has to be top of any employers list for a healthy workforce.

HR teams strive to meet the demands of health & safety legislation including the working time directive and have the daunting task of creating numerous management reports based on attendance, absence, lateness and sickness.

One of the key aspects of our own electronic attendance system is that when a member of staff works over their set number of hours in a week an automatic alert is emailed to a designated manager for immediate attention.

Our Attendance Calendar is a simple view of a period of time, say 12 months, and highlights patterns of absence. This helps managers to keep track of their employees’ time at work and arrange adequate cover if a member of the team is off ill. It also flags up any serious underlying issues within the team.

For example if the month end for a sales team member is particularly stressful you may find they take the first day or two of the month off with stress.

Or a member of your customer services team may be working overtime to keep up with their heavy workload due to other members of the team being absent.

All aspects of attendance are monitored and reported upon at the touch of a button. The beauty of an electronic system is that your employees undertake the majority of the work when they clock in or indeed do not clock in.

With an automatic transfer of attendance data to your payroll software you even alleviate the administrative burden placed on the finance team who may be spending hours manually inputting time sheets.

We can help with many aspects of employee management and our attendance system is designed to streamline your procedures, dramatically reduce administration and ensure that the number of hours your employees’ work are monitored and kept under control.

A healthy workforce is the backbone of the UK. We can help you to keep your employees’ working.

Call 0800 288 8632 or click here to book a free software demo

Free Networking Event – Wednesday 18^th May 2011

Veristat Discuss UKBA Tier 4 Legislation

Vizual will be hosting a day of seminars and exhibitions on Wednesday 18th May 2011 focusing on UKBA requirements. We will deliver an informative day providing institutions with the knowledge they require about rules and regulations in these uncertain times.

The event will be held at London Academy of Management & Business (LAMB) and will be enhanced by an exhibition of College service providers. You have the option to attend the morning or afternoon session (the same program repeated). Please click here for the full programme of events.

We have secured Don Ingham, a former Director on the immigration side of the Home Office and now a leading Immigration Consultant with Veristat as the main speaker. He will be discussing the new legislations surrounding the government led consultation process, Highly Trusted Status and Tier 4 legislation. You will also have the opportunity to ask questions.

Other speakers include David Nixon from the International Education Providers Forum (IEPF); Peter Mart from Vizual presenting the latest version of our Student Attendance Monitoring System and Beverley Nash from UK Work Study talking about Student Recruitment and Visa Applications.

Exhibitors include;

Ø Veristat

Ø Vizual

Ø UK Work Study

Ø UK Naric

Ø ITSPL

Ø Parker Software

If you would like to attend our Networking Event please call 0800 288 8632 or email info@vizualms.co.uk

Sickness Related Benefits Under Review

The Government has launched a review of the sickness absence system as it aims to tackle the “staggering” £100 billion annual cost to the economy and has pledged to end the vicious cycle which sees over 300,000 people leave work to claim sickness-related benefits every year.

Ministers are planning for the review to look at “radical” new ways of helping more people stay in work and cut the cost of sickness to businesses and the wider economy.

The review will be led by David Frost, Director General of the British Chambers of Commerce, and Dame Carol Black, a government adviser on health, and the findings will be published later this year.

Martin Thomas, Marketing Manager at Vizual Management Solutions said, “Sickness absence has a huge impact on business and as such we have seen an increase in companies asking for ways to better manage employee absence.”

“Our Absence Management Software provides accurate reports which not only illustrate when an employee is absent but also the reason behind the absence and how often that reason is used, this in turn helps employers to spot patterns in absence”

The Review will include a panel of experts from business, trade unions and health. It will also feed into the wider Employment Law Review, which is looking to reduce red tape and remove the burdens on businesses.

Click Here to view our Absence Management System

2011 - Time for Progress and a Time to Reflect

With a tough 2010 behind us and a New Year ahead what can we expect?

The expectations of business leaders will be high as news reaches us that the UK economy is growing. There will be fierce competition for any business to be had.

But we cannot sit back and wait for business to pick up, we must look within to improve procedures and gain the most from our employees.

The complex workings inside a business are like the workings of a clock mechanism. Each part of the time piece helps the next to do its job and in turn keeps things ticking over successfully. Within a business each employee relies on another to help them do their job.

If a piece of the mechanism, or an employee, is allowed to work differently than the rest the clock or business will stop working effectively.

For example, if one employee arrives for work 5 minutes late everyday and takes an extra five minutes for lunch and leaves 5 minutes early everyday they miss 15 minutes of work each day. This may impact on their colleagues in terms of workload but probably more importantly on their motivation if they feel their colleague is ‘getting away with it’.

15 minutes a day adds up to 1 hour 15 minutes a week and over 7 days over the course of a year. That equates to a whole week where you have no activity from your employee. If you then translate that into money you have paid that employee a week’s wages for doing nothing. Employees see more than we like to think they do!

A Time and Attendance System can help you to monitor and eliminate these sorts of issues within your business and means that your employees who turn up on time everyday are rewarded for being loyal. Troublesome employees are highlighted and can be dealt with using the reports generated by the Time and Attendance System that does not rely on time sheets and monitors attendance to the second.

It only takes 30 minutes to see our system working, but over time it will save you a fortune.

Call 0800 288 8632 or click here to book a demonstration