> Understand who is at work, who was late and who is absent > Reduce administration and errors in the payroll process > Configure our software in line with your company’s policies > Benefit from clocking terminals being part of your network > Eradicate the risk of ‘buddy clocking’ with Biometric terminals > Mobile or remote workers can clock via the web or mobile phone > Real time attendance information for immediate action > A full range of management reports with export options > Auto email to line managers when exceptions are raised > Easily manage holiday and absence bookings

> Manager / Supervisor access by department > Absence prompts for ‘Return to Work’ interviews > Links to your fire panel to produce a Fire Roll Call > Critical Skills check to ensure cover at all times > Book off site without the need to ‘clock out’ > Auto clock out features available within the system > Full audit trail of all changes within the software > Bradford Factor built in to the system > Create timesheets for off-site workers > Create ‘off site’ days, so as not to trigger ‘absence’

Vizual are suppliers of the CaptureIT  Time and Attendance System, an integrated system designed to capture attendance data from within workplace whether that be an office, factory, shopfloor or remote site.

The CaptureIT Time and Attendance system from Vizual monitors all aspects of time your employee’s spend at work from the moment they clock in using a terminal, PC, web interface or mobile device.

The complete range of working possibilities covered by CaptureIT includes fixed working patterns, continental shifts, rotating shifts, variable patterns based on arrival time, grace and rounding, overtime and flexitime.

For Holiday and Absence bookings you can dispense with spreadsheets or the old manual ‘Sasco' chart. The CaptureIT Software Departmental Holiday Attendance Planner shows you all bookings. Employees across the company can be grouped according to skills so that you are never left short of that skill.

Clocking In Machines include keypad, proximity, biometric fingerprint or biometric handscan technologies. For Office based staff clocking in is achieved using software on their PC, whilst remote workers can show their attendance by clocking in using the web or a mobile phone. Most clocking terminals reside on your network, with GPRS and modem options available when network connectivity is not possible.

Line Managers with a PC have access to their team’s attendance with a full audit trail of any changes made to attended time recorded within the system. Managers without PC access can view print outs of their team’s attendance and any amendments fed back to the administration team who can manually change clocking details on the software.

The Bradford Factor is a proven way to monitor attendance and reduce staff absence. Triggers can be set within the CaptureIT Time and Attendance System to alert you when an employees ‘score’ exceeds certain agreed thresholds for action.

The CaptureIT software links to payroll software such as Sage, Earnie and Pegasus. This saves time and reduces the risk of payroll keying errors. Prior to importing data in to the software all information is validated by the payroll team to ensure they always remain in control.

Access Control is included within the CaptureIT Time and Attendance System as standard. This helps you improve security in protecting employees and company assets. Employees use the Time and Attendance proximity cards or key fobs improving ease-of-use for both the employee and system administrator. Access rights can be set against individuals or groups with every access being recorded against the relevant employee, including access time and monitored using the CaptureIT software.

Your ‘duty of care’ is supported by the CaptureIT software by producing a real time fire report, for use in a roll call. The fire report shows all employees currently clocked in and can be set to run automatically by the software when the fire alarm sounds, with the output being directed to named printers or emailed to a mobile device such as a Smartphone or PDA.

The CaptureIT system provides a comprehensive set of attendance exceptions. Managers and administrators are notified of these by a combination of email and reports so that they can be investigated, acted upon and documented. The result is that the workforce is fully aware that the company is able to enforce its attendance policies and results in greater compliance with a reduction in both absenteeism and lateness.

 

The CaptureIT Time and Attendance System from Vizual

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